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Updated descriptive cataloging guidelines

This version was saved 12 years, 4 months ago View current version     Page history
Saved by Jim Kuhn
on November 30, 2011 at 1:44:04 pm
 

 

We agreed to the following changes at our Nov. 15, 2011 meeting.

 

Headings, etc.

  • Catalogers will continue to trace:
    • provenance (with the exception of the Folgers),
    • editors (and others associated with the text mentioned on the t.p., such as the writer of a forward or biographical notes),
    • translators,
    • single illustrators / artists: a "rule of one and one"
    • form / genre headings
  • Interns (rather than catalogers) will provide the following tracings, working on the basis of descriptive cataloging and notes:
    • Book trade
    • Illustration (with the exception of the "rule of one and one", which will continue to be handled by catalogers)
    • Place names (752s)
  • Global changes will provide the following headings: Folger ownership notes and headings, and former owner heading for Henry N. Paul
  • 856 links will no longer be routinely provided by anyone

Notes.

  • Catalogers will continue to make provenance-related notes (with the exception of the Folgers)
  • Catalogers will continue to make notes on illustration
  • Catalogers will continue to make notes describing annotations, and other copy-specific information
  • Catalogers will no longer construct fingerprint notes
  • Catalogers will now apply a "rule of 3" to transcribing multiple booksellers listed on wrappers, with the first three names transcribed and an additional statement "and [X] additional booksellers." 

 

Reporting.

  • Catalogers will no longer submit reports about Folger holdings to ESTC, with two exceptions:
    • Catalogers will continue to report corrections to ESTC
    • Catalogers will continue to report new items not previously represented in ESTC.

 

Intern procedures:

  • Tracings that don't appear in http://authorities.loc.gov/webvoy.htm
    • Don't trace. Instead, update the xls file here: L:\ShakespeareCollectionProject\Notes on Tracings - 20111130.xlsx
  • Book trade tracings and relator terms:
    • Trace everyone (no rule of three). These tracings should appear before any copy-specific tracings (i.e., above "former owner" etc tracings)
    • Copy and paste names from NAF 1XX field instead of rekeying (but note that you'll need to replace the subfield codes)
    • Consult relator term list here: http://bard.folger.edu/cgi-bin/view.pl/Main/CentralLibrary/RelatorTerms. But there's a finite number of relator terms you'll end up using.
    • 260$b will typically require "publisher" (post-1830) or "bookseller (pre-1830) imprints.
    • 260$f will typically require "printer."
  • Art tracings and relator terms:
  • 752s:
    • Search Hamnet for authorized version of the place name. Use the "Staff hierarchical place name" under "Builder" search. Or this list might be enough:
      • 752  ǂa Great Britain ǂb England ǂd London. 
      • 752  ǂa Great Britain ǂb Scotland ǂd Edinburgh. 
      • 752  ǂa Ireland ǂd Dublin. 
      • 752  ǂa United States ǂb Massachusetts ǂd Boston. 
      • 752  ǂa United States ǂb New York (State) ǂd New York. 
      • 752  ǂa Netherlands ǂd Hague. 
      • 752  ǂa France ǂd Paris.
    • Note that current practice is to include the country / "empire" name  in the $a; i.e. ‡a Great Britain ‡b England ‡d London.
    • Copy and paste rather than rekeying.
    • Scrub $2 fields 
  • Add "; rev [your initials] [today's date yyyymmdd]" to the record in 852 $x; e.g.:  ‡x EGB 20111117; rev JCK 20111130

 

 

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